top of page

Terms and Conditions of Contract for Wedding Photography Services

In the following terms & conditions "the Photographer" shall mean Steve Lewis Photography. "The client(s)" shall be those persons defined as bride and groom in the wedding booking. It is agreed that the following terms set out the total agreement made between the parties and that no variation or modification of this contract shall be effective unless agreed by both parties in writing.

Booking Fee / Deposit Payments

A non-refundable booking fee of 25% as well as full acceptance of the terms and conditions as published on the Photographer's website secures the time and services of the Photographer for the wedding and is non-refundable or transferable in the event of cancellation, it being the agreed loss suffered by the Photographer due to cancellation. The booking fee will be deducted from the cost of the client's chosen package when calculating the final balance due. Payment in full of the remaining balance will be due one calendar month before the wedding day. Weddings that are postponed to a later date will retain the fee as long as the Photographer can re-schedule for the new date and time.


Following payment of the booking fee, the balance of fees due is to be paid as follows: 75% of the full balance is to be paid one calendar month prior to the wedding.


The Client may cancel this contract at any time by giving written notice to The Photographer but in doing so shall forfeit any monies paid.

You have the right to cancel within 14 days (cooling-off period) after you have paid the 25% booking fee (The Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013).

Cancellation less than 4 weeks before the wedding will result in the payment in full becoming due. All cancellations must be in writing.

Wedding Arrangements

The details of the wedding arrangements are to be agreed beforehand in writing. The Client shall notify the Photographer of any changes to these details in writing. The Photographer cannot be held liable for delays or disruption in their delivery of the service until any changes are received, and acknowledged in writing.

Display/Model Release

The client(s) hereby grants the Photographer the irrevocable and unrestricted right to use and publish any photograph in which the client and guests may be included covered by the wedding photography contract and to generally promote the business in advertising, Instagram, Facebook, brochures, flyers, magazine articles, websites, sample albums and prints, venue and other vendor samples, and other such material, providing that the images used are used lawfully and without damage to the client(s).

This may also include inclusion on social networking sites and the Photographer’s own website.

This list is not exhaustive.


Artistic License

The Photographer is to be the sole and exclusive professional Photographer. It is understood that wedding guests will, of course, want to take photos of the Bride and Groom, however, the Photographer must be given precedence over your guests in order to take the wedding photographs required. The Photographer cannot be held responsible for lack of wedding photos if guests taking their own photos of the Bride and Groom have interrupted the Photographer’s work.

The Photographer shall be granted artistic license in relation to the poses photographed and the locations used.

The Photographer’s judgment regarding the locations/poses/colouration and number of images taken shall be deemed correct. Due to the vagaries of the weather and the willingness of subjects it may not be possible to capture all the images requested.

Whilst the Photographer shall endeavour to fulfil all the Clients´ requirements, the Photographer cannot be held responsible for non-availability of subjects or adverse conditions which may delay the progress of proceedings, preventing the coverage of certain specified shots.

Copyright/Digital Files

COPYRIGHT LAW: English Copyright Law declares that the copyright remains with the Photographer. The Photographer grants the client(s) permission to make copies of the images under the following conditions: The images taken by the Photographer are for personal use by the client and their friends or family; selling the photographs is not allowed without permission from the Photographer. The client(s) will not have access to any unedited raw image files. The Photographer has unrestricted use of these images and can use them wholly or in part in any publication (commercial or otherwise), portfolio or public display with any retouching or alteration without restriction. At events, it is the client’s responsibility to notify guests of this unrestricted use; that attending the event acts as a model release. The client(s) hereby assigns the Photographer the irrevocable and unrestricted right to use and publish photographs of the client(s) or in which the client(s) may be included, for editorial, trade, advertising, educational and any other purpose and in any manner and medium; to alter the same without restriction; and to copyright the same without restriction. The client releases all claim to profits that may arise from the use of images. Buyer may not resell, relicense, redistribute without express written permission from Photographer. Use as a derivative work, and reselling or redistributing such derivative work is prohibited. Images may not be edited or have filters applied to them. Images may not be used in a pornographic, obscene, illegal, immoral, libellous or defamatory manner. Images may not be incorporated into trademarks, logos, or service marks. Images may not be made available for download.

The Ceremony

The client understands that the Photographer must follow all rules given to them by the person/s facilitating the wedding and are not held liable for failure to deliver should the Photographer be told that they are not allowed to take photos during the ceremony or be stationed in one spot. It is the client’s responsibility to understand the rules ahead of time.


In the unlikely event of the Photographer not being unable to attend your wedding due to unforeseen circumstances, we reserve the right to appoint another professional wedding photographer with a similar style to attend your wedding and to undertake the wedding photography to his/her best ability.

Conduct & Safety

The Photographer will not share their time or compete with other photographers or guests for the attention of the subjects. Uncontrolled conduct by any person that interferes with the Photographer may seriously affect the quality of images recorded or increase the number of times they must be retaken.

If the Client is unable to control the conduct of attendees, resulting in what the Photographer feels to be an unacceptable degree of misconduct, or if any such conduct injures or damages the equipment of the Photographer, it will result in the immediate departure of the Photographer.

The Client understands in such an event, no refund will be granted and claims for damage or injury from the Photographer are likely to be the result.

In the unlikely event of a complaint, this should first be raised by the Client with the Photographer in writing within 10 days from the date of receipt of images.

Limitation of Liability

In the unlikely event of total photographic failure or cancellation of this contract by either party or in any other circumstance the liability of one party to the other shall be limited to the total value of the contract. Neither party shall be liable for indirect or consequential loss.

Personal Accident

Any directions issued to clients, their guests or employees during a photographic shoot are deemed to be at said person's own risk. The Photographer cannot be held responsible for any personal accidents during a photographic shoot.

Force Majeure or Act of God

The due performance of this contract is subject to alteration or cancellation by either party owing to any cause beyond their control. Although all equipment is checked regularly and reasonable steps are taken to ensure backup equipment is available, the Photographer will not be responsible for photographs that are not produced due to technical failure.


All travel expenses are covered within 1 hours drive from the Photographers address SN12 8EP.  (For any locations further afield, a small travel fee and/or overnight accommodation costs may be required)

Overseas weddings - I will provide an additional estimate for overseas travel and accommodation if required.

Additional Costs

Additional hours over and above the agreed contracted hours are charged at £100 per hour.  If your wedding runs over the agreed time you agree to this additional amount being invoiced and payment made.


bottom of page